Okay so people were asking about how to break down a call sheet (basically what all the numbers and letters meant.) This is the call sheet that was included with the 317 script that the Box Scene gang secured. Daxterdd was the one who passed this along to me.
At the top of the call sheet you can see the episode number “317” (third season, seventeenth episode). It looks like they were working on two episodes at once, so these are probably sides from only 3.17.
The crew call was 7am - pretty typical for a Monday. Generally the later in the week it is, the later the call time is because there is a required 12 hour turn around for actors, and 10 hours for crew. A turn around is the time between wrapping (finishing) and starting the next day. So if they wrap at 10pm (again, this is pretty typical. With a half hour lunch that’s only a 14 and a half hour day.) then the earliest they can start the next day is 8am.
The shooting call is 8am, this means they plan to have a first team rehearsal (1st team are the principle actors), then set up the shot with the stand ins (aka, 2nd team), and then begin working.
You can see that they’re going to rehearse dance numbers while everyone else is shooting. This is done in a separate space.
People have been confused about the numbers next to the actors names and what they mean. Basically the number is how they identify you on set. The lower your number, generally the more important (or better negotiated your contract is.) #1 is the star. I’ve seen shows where #5 hardly ever works though and #8 is there every day… but #5 has a better contract or more star power, therefore they have a lower number.
It’s a really quick and easy way to identify people. You can see Int Hallway. There is a blurb that sums up the scene “Rachel read’s Kurt’s text from Chandler.” It’s identified as scene 12. The numbers 2, 7 means that the cast members Lea and Chris are in that scene. D4 = Day 4 (for wardrobe continuity). 2 3/8 is how many pages that scene is. Generally longer scenes take longer to shoot, but sometimes you get a scene that’s 1/8 with a million characters that can take a million years to shoot.
When you look farther down you can see a more detailed break down for the actors. For example #16 is Darren Criss. He’s in both 316 AND 317. He’s being held for 316 (not working on that today), and working on 317 (that’s what the H and W are. SW is start work. FW is finish work. SWF is a day player who’s starting, working, and finishing all in one day.) He’s reporting to set at 9:45am, and is supposed to be on set by 10:30am. (Everyone reports early to go to hair and make up. Generally there’s more time to finish up hair and makeup after the 1st team rehearsal while they’re setting up the initial shot, but especially for ladies they’ll bring them in extra early because it can take FOREVER.)
Then they list the stand ins and photo doubles (I actually don’t usually see them listed by name. Usually it’ll say “Stand ins for #1, 3, 4 reporting @ 8 am. Pull for #5, 12.) Maybe they’re fancier in LA. Stand ins are people who are roughly the same size and coloring as the principal (but not always. Some shows would rather hire someone they KNOW will do a good job and don’t worry so much about coloring.) Photo doubles DO need to be the same size and coloring as the principals because they’re used for little scenes they might add later. For example we see Kurt holding his cell phone with a text from Chandler. Maybe in the initial scene it wasn’t obvious he received a text from Chandler not Blaine, so they’ll add a shot of Kurt’s hand holding his phone. Usually the principals are busy, so they’ll use a photo double for that tiny moment.
Special instructions list specific props, and then at the bottom of the page they start to break down the background needed for the scenes. Usually at the very very bottom of the page there’ll be an advance schedule for the next day of shooting as well.
And that’s call sheet 101, kids! And by the way, I only used this call sheet because it was publicly released on the internet. I’d never disclose details about projects currently shooting or sensitive information. I haven’t signed a NDA (nondisclosure agreement) with Glee, but I still have the common sense not to share private information. I’m continually shocked and horrified by all of these “behind the scenes reports” that people keep sharing. If you’re lucky enough to work on the show, DON’T put details on the internet. Especially if the first sentence is “I was an extra on Glee and they made me sign this form thingy, but whatever…”